Working in collaboration with the Registrar’s Office at GVSU, the eLearning team provided assistance in leveraging Blackboard and Panopto to help save time and to manage FERPA training for student employees and student graders. Previously, the Registrar’s office was conducting periodic face-to-face, group sessions where students received the training, took a quiz and completed a confidentiality form. Now, the entire process is handled completely online, increasing the efficiency and effectiveness of the training.
In developing the training, first, a short video was created using the Panopto recorder. Using Panopto’s in video quiz feature, a series of questions were embedded into the video to check a student’s understanding and knowledge of FERPA’s rules and regulations. The video was then integrated into a special Blackboard organization as a Panopto assignment. All of the enrolled students are required to watch the video and complete the quiz questions.
After successfully completing the quizzes, students are then given access to a “Confidentiality Agreement and Security Policy” form using Blackboard’s Adaptive Release tool. The Adaptive Release rule was configured so that only those students who achieved a score of 100% on the quizzes could see and access the form. Students are then required to digitally sign the form and submit it as a Blackboard Assignment for final approval.
To further streamline the communication process as to when students watch the video, take the quiz, and submit the confidentiality policy, the Registrar’s office has configured the organization’s Blackboard Notification settings to automatically email the office when the student’s submitted confidentiality form is in need of grading.
The use of Blackboard has enabled the Registrar’s office to more efficiently train and equip students with the required FERPA training, saving staff time and resources, while ensuring compliance.
Learn more about using Panopto to create instructional video and embedded quizzes, or Blackboard’s assignment, adaptive release or notification features by contacting the eLearning team!